This page has a collection of lessons learnt from previous of International Cartographic Conferences (ICCs) and Regional Cartographic Conferences (RCCs). It is intended as a resource to support organizers of these conferences.
ICC FAQs
Delegates
How many delegates can I expect at my ICC?
It depends... on the city and country, for example. At recent ICCs, there were at least 800 delegates. Official reports, statistics, lists of scholarships, rewards, etc. of previous ICCs and RCCs are recorded on the website of the International Cartographic Association, go to 'ICA conferences and events' on the top menu.
What is the split between local and international delegates?
The biggest group of delegates is usually from the local host country. You can probably count on 300-400 international delegates, and the rest will be from your local host country.
Scientific programme
When should we send out the first call for papers?
The earlier the call is sent out, the better. This gives time to plan submissions and funding to attend the conference.
Which tool should we use for managing submissions and reviews?
Where do we find reviewers for all the abstracts and papers?
How many presentations should we expect?
How should we structure the programme into sessions?
How many keynotes should we invite?
What are suitable topics for keynote presentations?
Exhibitions
How much space do we need for the Technical Exhibition?
How much space do we need for the Barbara Petchenik children's map competition?
How much space do we need for the International Cartographic Exhibition?
Technical Tours
How many technical tours should we arrange?
How should delegates register for technical tours?
Pre-conference workshops
How should delegates register for pre-conference workshops?
Who is responsible for catering at the pre-conference workshops?
Commission business meetings during the ICC
How do we contact the Commission Chairs?
What kind of venue is suitable for a business meeting?
Where do we announce the business meetings?
Social dinner
Which evening is suitable for the conference dinner?
How should delegates register for the conference dinner?